With the coronavirus outbreak, more and more businesses embrace the idea of working remotely from home. With more than 423,000 infected with the virus, at the time of writing, companies all around the globe are closing their offices and sending their employees to work from home to minimize spreading the disease.
In these uncertain times, many are struggling to adapt to the dynamic environment and face challenges, such as maintaining excellent communication, manage distractions, and time. Having clients all around the globe, at B EYE, we already had experience working remotely, yet even we had certain challenges to overcome. Therefore, we came up with several useful tips to help other organizations and their employees work successfully from home.
1. A well-structured home office policy
The first thing to decide on is a well-structured policy for working remotely that your employees should follow, including elements, such as time and project tracking, availability, communication channels, and team meetings. At B EYE, for example, we have established clear guidelines for daily meetings within the functional teams, where we discuss the current status of our projects. Furthermore, we use Analytics and Reporting tools such as Qlik Sense and Qlik NPrinting to help us efficiently identify any potential issues with project deadlines, effort estimations, and time tracking. All the relevant data should be made available to the relevant people – at all time and on any device.
2. The software
This is where the magic happens, and where you will find the necessary tools to manage your business successfully, remotely. There are several types of software that we recommend you have – communication, collaboration, project management as well as productivity/distraction management tools.
Communication tools – to ensure smooth communication across your organization, your teams need to have means to instant message each other for quick clarifications, schedule calls, etc. We also discovered that having internal meetings with our cameras switched on helps us not lose our personal connection.
Two of the leading tools, ideal for this purpose, are Slack and Microsoft Teams. Both allow users to do video conference calls and screen sharing. You can use them to have meetings with many participants and show them what you’re working on as if they were right next to you. Slack seems to be easier to set up and administrate, while Microsoft Teams is designed for larger enterprises, and its setup is deemed more complex. However, it offers excellent integrations with all Office 365 applications.
If you would like to know all our tips, you can find the whole article here